How To Share Files On Dropbox
How To Share Files On Dropbox

Dropbox, the cloud storage pioneer, has made file sharing a breeze for millions around the globe. Whether you’re a newbie or a seasoned Dropbox user, this guide will walk you through the various methods to share files and folders seamlessly.

1. Understanding Dropbox’s Sharing Capabilities

Dropbox stands out in the cloud storage realm, not just for its storage capabilities but also for its user-friendly file sharing tools. Whether you’re using the web interface, desktop application, or mobile app, Dropbox ensures a consistent and straightforward sharing experience.

Key Points to Remember:

  • Dropbox offers diverse sharing tools across its web, desktop, and mobile platforms.
  • Users can set specific permissions, such as “view only” or “can edit,” when sharing files or folders.
  • The file transfer feature is a boon for sharing with non-Dropbox users.
  • Dropbox’s recent acquisition of Boxcryptor hints at potential end-to-end encryption for Business plan users in the future.

Steps to Share Files on Dropbox

  1. Upload the File: Before sharing, ensure the file or folder you want to share is uploaded to your Dropbox account.
  2. Right-Click (or Control-Click) on the File/Folder: Navigate to the file or folder you wish to share within your Dropbox directory.
  3. Select ‘Share’: A window will pop up, prompting you to enter the email addresses of the recipients. You can also generate a shareable link.
  4. Set Permissions: Choose if recipients can ‘view’ or ‘edit’ the shared content.
  5. Send or Copy the Link: You can either send the link directly via email or copy it to share through other means.

2. Sharing via Different Platforms

a. Web Browser:

  • Navigate to the desired file or folder.
  • Click on the “share” icon.
  • Input the email addresses of the recipients or generate a shareable link.
  • Set permissions: “can view” or “can edit.”

b. Dropbox Desktop App:

  • Access the Dropbox folder on your computer.
  • Right-click on the desired file or folder.
  • Choose the sharing option and set permissions.

c. Mobile App:

3. Sharing with Non-Dropbox Users: Dropbox Transfer

For those times when your recipient doesn’t use Dropbox or lacks sufficient storage, Dropbox Transfer comes to the rescue. This feature lets you send files up to 100MB for basic users and up to 100GB for Professional users. The best part? It creates a separate copy for the recipient, ensuring your original files remain untouched.

4. Enhancing Security with Encryption

While Dropbox is continually evolving, it has faced criticism for not offering end-to-end encryption. However, with the acquisition of Boxcryptor, there’s hope for enhanced security in the future. Until then, users can employ third-party services like Boxcryptor for added encryption.

5. Fine-Tuning Sharing Permissions

Dropbox provides granular control over sharing permissions. Users can:

  • Assign “view” or “edit” roles.
  • Remove unwanted users from shared items.
  • Set passwords, expiration dates, and disable downloads (available for specific plans).

6. Sharing Outside of Dropbox

Dropbox isn’t just confined to its ecosystem. Users can generate shareable links and distribute them via third-party platforms like WhatsApp, ensuring broader reach.

7. The Power of Dropbox Folder Sharing

Sharing an entire folder is as simple as sharing a file. Whether you’re using the web, desktop, or mobile platform, the process is intuitive. And for those who wish to share with a larger group, Dropbox supports group sharing, making collaboration a breeze.

Advanced Sharing Tips

  1. Expiration Date: For added security, set an expiration date for your shared link, after which access will be revoked.
  2. Password Protection: Add an extra layer of security by setting a password for your shared link.
  3. Folder Sharing: Instead of individual files, you can share an entire folder, making collaboration easier.


Dropbox has revolutionized the way we store and share files. With its intuitive interface and robust sharing capabilities, it remains a top choice for individuals and businesses alike. As Dropbox continues to evolve, we can only anticipate even more advanced features and enhanced security in the future.

Imagine sharing a large presentation file with a client. Email platforms have size restrictions and other methods may seem cumbersome. Dropbox is perfect for this scenario – when you need to share a large file effortlessly and with someone who may or may not even have a Dropbox account.

Whether you’re sharing memories with loved ones or collaborating on a crucial work project, Dropbox ensures the process is seamless and efficient.


Q1: Can non-Dropbox users access shared files? A: Yes, using the Dropbox Transfer feature or shared links, you can share files with non-Dropbox users.

Q2: Is there a file size limit for sharing on Dropbox? A: While there’s no specific limit for sharing, the file transfer feature has a limit of 100MB for basic users and 100GB for Professional users.

Q3: How secure is file sharing on Dropbox? A: Dropbox offers various security features, including setting permissions, passwords, and expiration dates. With the potential integration of Boxcryptor, we might see end-to-end encryption in the future.

Q4: Can I revoke access to a shared file? A: Yes, you can stop sharing a file or folder anytime and even remove specific users from accessing it.

Q5: Can I share a folder with a group? A: Absolutely! Dropbox supports group sharing, allowing multiple users to access a shared folder simultaneously.

Q6: Is there a limit to the number of files I can share? A: There’s no limit to the number of files you can share, but there might be restrictions on the number of recipients for free accounts.

Q7: Can I see who viewed or downloaded my shared file? A: Yes, Dropbox provides insights into shared file activity, especially for premium users.

Q8: How do I revoke access to a shared file? A: You can manage shared links from your Dropbox account and revoke access anytime.

Q9: Are shared files counted against my storage quota? A: Shared files count against the quota of the user who uploaded them, not the recipients.

Eric Chan

Hi! I’m Eric and I work on the knowledge base at  You can see some of my writings about technology, cellphone repair, and computer repair here.

When I’m not writing about tech I’m playing with my dog or hanging out with my girlfriend.

Shoot me a message at if you want to see a topic discussed or have a correction on something I’ve written.

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